The vessel's morning, worst first. Every HOD opens the Dashboard and sees what needs attention: expiring documents, unread notices, hours of rest (HoR) flags, approvals waiting, ranked by urgency.

Add a trip and it feeds every department and their tasks, with pre-arrival and departure checklists, clearance packs and port agent emails built from the one plan.

• Checklists compare against what's on file and list only what's missing.
• A clearance pack per port, permits linked to the vessel's certificates. Mark a document "not required" for a port and it won't be questioned again.
• IMO crew and passenger lists built from the leave plan and date, with edit functionality.

The vessel's record: certificates, flag and class requirements, and the documents every rank needs, filed the same way every time and always one click from a PDF. Full sharing is built into both APRON and TouchBase, so sending and receiving large documents is no longer a problem. Secure copies on board and in the cloud.

• One folder and naming structure across every vessel in a fleet, so managers, agents and surveyors find the same thing in the same place on every boat.
• Certificate matrix built from the documents on the server, kept current as files are replaced.
• Whole folder sets shared by link, expiring and revocable.

One record per crew member on the vessel's side, from the first TouchBase invite at onboarding through to an end-of-contract final payslip and reference letters. Certificates, rotations, leave and travel all joined up, following the crew member from boat to boat. Daily hours of rest through TouchBase feed a forward-looking fatigue forecast against the watch schedule, so HODs see a rest-hours breach building before it happens.

• Checked against the vessel's minimum safe manning, so a shortfall shows before leave is signed off.
• B1, Schengen, passport and travel letters produced from the record in one click.
• Countdown on every certificate, visa and medical; the crew member hears about it on TouchBase first.

Deck, engine, official, Oil Record Book, medical and garbage logs. Structured entry, digital signatures and full-text search, MARPOL-compliant and ready for a port state inspection.

• Forms signed off by the officers and HODs responsible, with crew populating the data.
• The full set exports to a zipped file for an inspection.

ISM, MLC and flag-state requirements built into the work itself, so compliance happens as you go. Drills, near-misses and incidents logged the moment they happen. A one-click audit pack, with hash-chain integrity proof, is ready for PSC, Flag or Class. Corrective actions and findings tracked through to close-out.

• Readiness score with the findings an inspector is likely to raise, shown before the visit.
• Notices acknowledged on the crew member's phone; who's outstanding at a glance, one tap to remind, the record kept for auditors.
• Hours of rest from TouchBase entries, checked against MLC, with the watch schedule projected ahead.

Invoices, card and cash receipts, encrypted account and card details, CTM, budgets, petty cash reconciliations to the currency denomination, and APA tracked per charter. Designed to complement the vessel's accounting software.

• Receipts captured on board, filed to the right account and exportable to the vessel's accounting software.
• Crew expenses submitted from TouchBase, approved on APRON, paid with the payroll run.
• Budgets tracked against actuals, per department and per charter.